And Now, The Next Phase Of Your Life: College Graduate

Convocation Info

For final-year students, with exams now completed, the “next step in their journey” as St. Clairians is to make the transition to become graduates/alumni.

And the ceremony that symbolizes that transition occurs in June, with the seven-session Spring Convocation (including the events for our Toronto-based “sister school, the Ace Acumen Academy; and Chatham’s Thames Campus).

St. Clair’s joint office of College Advancement and the Alumni Association has provided this emailed letter to impending graduates, detailing everything they need to know about Convocation ceremonies. Take note … There are a number of deadlines included in this information, so take heed of those:

Dear Potential Graduate of St. Clair College:

You are receiving this email because you are listed on the potential graduates list for St. Clair College’s Spring Convocation. You will receive a letter regarding confirmation of your graduation status from the Registrar’s Office in May. Below is the necessary information you will need to know – and actions to be taken – in order to attend your specific Convocation ceremony in June. Please note that all Convocation information can also be found on the college’s website at www.stclaircollege.ca/convocation/.

YOU MUST REGISTER to attend your Convocation ceremony through your Student Information System (SIS) account by May 18 (by midnight). Registration and Guest Ticket Requests will be available beginning May 1.

51st ANNUAL CONVOCATION - INFORMATION FOR CANDIDATES

Six sessions of Convocation ceremonies will be held in Windsor at the St. Clair College Centre for the Arts, in the Chrysler Theatre, from Monday, June 11 to Thursday, June 14. The Thames Campus session will be held at the Capitol Theatre in Chatham-Kent on Saturday, June 16. The following instructions are for candidates graduating from St. Clair College during our Spring Convocation sessions.

SESSION ONE, Monday, June 11 at 2 p.m., Windsor (Chrysler Theatre)

All graduates of the following programs must begin to assemble in the Dieppe Room on the main floor (across from the Coat Check Room where gowns are being distributed) by 1 p.m.. Graduates must be in their alphabetical place in the marshalling area by 1:30 p.m.. The Grand Marshals and faculty will marshal the graduates in the proper order. This session is for the ACE ACUMEN ACADEMY: Business, Computer Systems Technician - Networking, Freight Forwarding and Logistics, International Business Management, and Social Service Worker – Gerontology.

SESSION TWO, Tuesday, June 12 at 1 p.m., Windsor (Chrysler Theatre)

All graduates of the following programs must begin to assemble in the Dieppe Room one the main floor (across from the Coat Check Room where gowns are being distributed) by 12 p.m.. Graduates must be in their alphabetical place in the marshalling area by 12:30 p.m.. The Grand Marshals and faculty will marshal the graduates in the proper order. This session is for the SCHOOL OF MEDIA, ART AND DESIGN, and the SCHOOL OF INFORMATION TECHNOLOGY: Advertising and Marketing Communications Management, Animation 2D/3D, Animation – Tradigital, Cook Apprenticeship, Culinary Management, Entertainment Technology, Event Management, Fashion Design Technician, Graphic Design, Hospitality - Hotel and Restaurant, Journalism, Media Convergence, Music Theatre Performance, Public Relations, Tourism and Travel, Web and Interactive Advertising; Computer Systems Technician – Networking, Computer Systems Technology – Networking, Internet Applications and Web Development, and Mobile Applications Development.

SESSION THREE, Wednesday, June 13 at 1 p.m., Windsor (Chrysler Theatre)

All graduates of the following programs must begin to assemble in the Dieppe Room on the main floor (across from the Coat Check Room where gowns are being distributed) by 12 p.m.. Graduates must be in their alphabetical place in the marshalling area by 12:30 p.m.. The Grand Marshals and faculty will marshal the graduates in the proper order. This session is for the SCHOOL OF BUSINESS: Business – Accounting, Business – Marketing, Business Administration – Accounting, Business Administration – Finance, Business Administration - Human Resources, Business Administration – International Business, Business Administration – Marketing, Freight Forwarding and Logistics, Human Resources Management, International Business Management, Office Administration – Executive, Office Administration – General, Office Administration – Health Services, Office Administration – Legal, and Sport and Recreation Management.

SESSION FOUR, Wednesday, June 13 at 6:30 p.m., Windsor (Chrysler Theatre)

All graduates of the following programs must begin to assemble in the Dieppe Room on the main floor (across from the Coat Check Room where gowns are being distributed) by 5:30 p.m.. Graduates must be in their alphabetical place in the marshalling area by 6 p.m.. The Grand Marshals and faculty will marshal the graduates in the proper order. This session is for the SCHOOL OF COMMUNITY STUDIES: Autism and Behavioural Science, Border Services, Child and Youth Care, Community Integration through Cooperative Education, Community and Justice Services, Early Childhood Education, Educational Support, General Arts and Sciences, Liberal Arts, Police Foundations, Protection, Security, and Investigation, and Social Service Worker – Gerontology.

SESSION FIVE, Thursday, June 14 at 1 p.m., Windsor (Chrysler Theatre)

All graduates of the following programs must begin to assemble in the Dieppe Room on the main floor (across from the Coat Check Room where gowns are being distributed) by 12 p.m.. Graduates must be in their alphabetical place in the marshalling area by 12:30 p.m.. The Grand Marshals and faculty will marshal the graduates in the proper order. This session is for the SCHOOLS OF HEALTH SCIENCES AND NURSING: Dental Hygiene, Diagnostic Medical Sonography, Fitness and Health Promotion, Paramedic, Respiratory Therapy, Veterinary Technician, Personal Support Worker, and Pre-Health Sciences Pathway to Advanced Diplomas and Degrees.

SESSION SIX, Thursday, June 14 at 6:30 p.m., Windsor (Chrysler Theatre)

All graduates of the following programs must begin to assemble in the Dieppe Room on the main floor (across from the Coat Check Room where gowns are being distributed) by 5:30 p.m.. Graduates must be in their alphabetical place in the marshalling area by 6 p.m.. The Grand Marshals and faculty will marshal the graduates in the proper order. This session is for the SCHOOL OF ENGINEERING TECHNOLOGIES and the SCHOOL OF SKILLED TRADES: Architectural Technology, Biomedical Engineering Technology, Chemical Laboratory Technology, Civil Engineering Technology, Construction Engineering Technician, Electromechanical Engineering Technician – Robotics, Electronics Engineering Technology – Industrial Automation, Interior Design, Mechanical Engineering Technology – Automotive Product Design, Mechanical Engineering Technician – Industrial; Apprenticeships, Carpentry and Renovation Techniques, Electrical Techniques, Heating, Refrigeration, and Air Conditioning Technician, Horticulture Technician – Landscape, Motive Power Technician, Plumbing Techniques, Welding Techniques, and Woodworking Technician.

SESSION SEVEN, Saturday June 16 at 10:30 a.m., Thames (Chatham’s Capitol Theatre)

All graduates of the following programs must begin to assemble by 9:30 a.m., in the lower level of the theatre. Graduates must be in their alphabetical place in the marshalling area by 10 a.m.. The Grand Marshals and faculty will marshal the graduates in the proper order. This session is for all SCHOOLS AT THAMES CAMPUS: Business Accounting, Developmental Services Worker, Early Childhood Education, Electrical Engineering Technician, Electrical Techniques, Powerline Technician, Social Service Worker – Gerontology, Occupational Therapist Assistant/Physiotherapist Assistant, Paramedic, Personal Support Worker, and Pre-Health Sciences Pathway to Advanced Diplomas and Degrees.

GRAD STATUS

If you fail to meet the academic requirements for graduation due to a failing or incomplete grade, you should contact the Chair of your School as soon as possible. All candidates will receive an acknowledgement from the Registrar advising of their final status in May.

REGISTERING TO ATTEND YOUR CONVOCATION CEREMONY

In order for us to serve you best, registration is required to attend your Convocation ceremony by May 18 (at midnight). To register, you will need to log on to your Student Information System (SIS) account.

All Convocation communications will be sent to you through your preferred email address as indicated in your Student Information System (SIS) account. Please ensure your contact information is accurate and up-to-date.

ATTENDANCE

If you are unable to attend the Convocation ceremony, you should arrange to pick up your diploma beginning on June 25 (with photo ID), in the Office of the Registrar, Room 166 at South Campus for Windsor graduates; and in the Office of the Registrar, Room 134 at the Thames Campus for Chatham graduates.

If you arrange to have someone else pick up your diploma for you, please provide the proper authorization to release the diploma. The person picking up the diploma must provide a letter signed by the graduate, stating who can pick up the diploma. They must also provide a signed photo ID of the graduate (driver’s licence) that proves both signatures are the same. The person picking up the diploma must have their own photo ID. Diplomas that are not picked up will be mailed to the graduate approximately one month following Convocation, to the address on file with the Registrar’s Office.

ACCESSIBILITY NEEDS

Wheelchair accessible seating can be reserved for your guests when ordering tickets on your Student Information System (SIS) account. If you, as the graduate, have any accessibility needs, you can also request assistance for the ceremony on your SIS account.

ACADEMIC GOWNS AND RENTAL

You can rent your graduation gown online for $20 (tax included), until June 4, at 5:30 p.m.. For Windsor graduates, visit: http://buildagrad.ca/stclairsouth; and for Chatham graduates, visit: https://www.buildagrad.ca/stclairthames

After June 4, gowns can be rented the day of your Convocation at the St. Clair Centre for the Arts or the Chatham Capitol Theatre, in person, for $35 (cash only).

For Windsor Convocations, graduates will be able to pick up their gowns at the following times and location:

Session One through Session Six, Gown Pick-up Date(s) and Time(s):

June 11-12, St. Clair College Centre for the Arts Coat Check Room (main floor), 9 a.m. to 4 p.m.;

June 13-14, St. Clair College Centre for the Arts Coat Check Room (main floor), 9 a.m. to 9 p.m..

For the Chatham Convocation, graduates are able to pick up their gowns at the following times and location:

June 15, Capitol Theatre, Chatham-Kent Main Lobby, 9 a.m. to 5 p.m.; and

June 16, Capitol Theatre, Chatham-Kent Rotary Lounge (basement) 8:30 a.m. to 1 p.m.

All gowns must be returned promptly after your Convocation ceremony has finished. Thank you.

Caps and tassels will be available for purchase at the gown counter, as souvenirs only. (Note: They cannot be worn during the ceremony.)

All candidates who participate in the Convocation sessions must be in academic gowns. No flowers/corsages, hats or purses are to be worn or carried during the ceremony. Purses should not be taken to the marshalling area, so please leave them with a friend or family member.

GUEST SEATING – TICKETS

Tickets (at no charge) are required for guests attending graduation. You must reserve your tickets online between May 1 and May 18. If you do not reserve your tickets by May 18, there is no guarantee that you will receive any guest tickets. A reminder that graduates are guaranteed only two guest tickets.

To reserve guest tickets: Students must log into their Student Information System (SIS) account between May 1 and May 18, and fill out an online request. All graduates registering for guest tickets will automatically receive two guest tickets once all ticket requests have been reviewed. Graduates may receive up to four additional guest tickets after all graduates have received their guaranteed two guest tickets. There is no guarantee for additional tickets. Requests for more than two tickets will be awarded on a first come/first served basis, so make sure to get your request in early. All those who submitted a ticket request will receive a confirmation email from the box office by May 24, to their preferred email address as indicated on their SIS account.

Graduates may request more than four additional tickets, however those requests will go directly to a waiting list, and will only be accommodated after all tickets have been distributed on June 1. You must check your SIS account after June 5 to find out if you have been awarded your additional ticket request(s).

[Graduates do not require a ticket for themselves, but you must register to attend your Convocation Ceremony through your online Student Information System (SIS) account.]

WINDSOR CONVOCATION TICKET PICK-UP TIMES

Windsor graduates must pick up their guest tickets from the Chrysler Theatre Box Office on any of the following days (please note the Chrysler Theatre Box Office is closed on Sundays and Mondays). If you are unable to pick up your tickets during the designated times listed below, you must call the box office at 519-252-6579 to make other arrangements: Friday, May 25 and Saturday the 26th, 11 a.m.-8 p.m.; Tuesday, May 29 to Thursday the 31st, 11 a.m.-6 p.m.; and Friday, June 1, 11 a.m.-8 p.m..

IMPORTANT: Any tickets that are not picked up by 8 p.m. on Friday, June 1 will be redistributed to the next request on the waiting list.

Please ask your guests to be seated in the Chrysler Theatre no later than 30 minutes prior to the commencement of the Convocation ceremony.

CHATHAM-KENT CONVOCATION TICKET PICK-UP TIMES

Chatham-Kent graduates must pick up their guests tickets from the Thames Campus Registrar’s Office in Room 134 on any of the following days. If you are unable to pick up your tickets during the designated times listed below, you must call the office at 519-972-2747 to make other arrangements: Tuesday, May 29 to Thursday the 31st, 9 a.m. to 5 p.m..

IMPORTANT: Any tickets that are not picked up by 5 p.m. on Thursday, May 31 will be redistributed to the next request on the waiting list.

Please ask your guests to be seated in the Capitol Theatre no later than 30 minutes prior to the commencement of the Convocation ceremony.

PARKING

Because the Convocation ceremonies are being held in the St. Clair College Centre for the Arts’ Chrysler Theatre in Windsor, and the Capitol Theatre in Chatham, we kindly ask that all graduates and guests give themselves sufficient travel and parking time to avoid being late for the ceremonies. Paid parking is available nearby parking garages, and metered street parking is also available for Windsor Convocations. For the Chatham Convocation, parking is available in the pay-and-display lots surrounding the Capitol Theatre, as well as metered street parking.

DIPLOMA FRAMES

Windsor Graduates: Diploma framing - with the St. Clair College-crested matting - is provided in Windsor by the Advancement Office. Diplomas will be available for pre-sale before Convocation, as well as at a table set up during the Windsor receptions for framing opportunities. For further details, please find the Windsor diploma framing order form at www.stclaircollege.ca/alumnidiplomaframes (pricing includes frames and framing service). Please note that if your student account with the college has any outstanding payments, your diploma certificate will not be released for framing opportunities to the Advancement Office.

Chatham Graduates: Diploma, certificate and portrait frames - with St. Clair College-crested matting - are exclusively available for Chatham students in the Thames Campus Bookstore (includes frame and framing service). Please note that if your student account has any outstanding payments, your diploma certificate will not be released for framing opportunities to the Chatham Campus Bookstore.

PHOTOGRAPHS

A special area will be designated for family and guests to take photographs during the ceremony.

Studio Nostalgia’s mobile studio (www.studionostalgia.ca) will be available on-site the day of Convocation for those students who wish to purchase graduation portraits.

GRADUATION FLOWERS, GRADUATION RINGS

Flowers will be available onsite. If you wish to pre-purchase and reserve your flowers ahead of time, visit www.ConvocationFlowers.ca/index.php/StClair

Graduation rings will be available from Jostens (on-site). You can view its selections and pre-purchase at http://www.stclaircollege.ca/convocation/

CONVOCATION RECEPTIONS

Windsor Graduates: Following the Convocation ceremonies, all graduates and guests are invited to a cake and punch reception, courtesy of the St. Clair College Alumni Association, in the Alumni Skyline Room. While there, pick up your copy of the “Con-GRAD-ulations!” yearbook, published and provided free-of-charge by the Student Representative Council.

Chatham Graduates: Following the Convocation ceremonies, all graduates and guests are invited to a cake and punch reception, courtesy of the St. Clair College Alumni Association at the Capitol Theatre. While there, pick up your copy of the “Con-GRAD-ulations!” yearbook, published and provided free-of-charge by the Student Representative Council.

For additional information about the Convocation ceremony, please visit http://www.stclaircollege.ca/convocation/

Do you have questions about your graduation status? Call the Registrar’s Office at 519-972-2759.

Having problems registering? Call the IT Help Desk at 519-972-2727, ext. 2500.

Forgot your Student Information System (SIS) account username or email address?

Call the IT Help Desk at 519-972-2727, ext. 2500,

For additional information, call the Convocation Hotline at 519-972-2727, ext. 4897.

REMEMBER: ALL NOTICES ABOUT YOUR CONVOCATION CEREMONY WILL BE SENT TO YOU THROUGH YOUR STUDENT INFORMATION SYSTEM (SIS) ACCOUNT.